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REIMBURSEMENT SCHOLARSHIP - CAMP FEES

SCHOLARSHIP DESCRIPTION
MMSST Camp Reimbursement Scholarships are need-based scholarships that are awarded to families that meet all eligibility requirements. This scholarship will reimburse a portion of fees affiliated with camp fees, such as enrollment fees, lodging, travel and more. To view a more detailed breakdown of reimbursable camp expenses, visit the Camp Fee FAQ page. Families can be reimbursed with 20%, 40% or 75% of their total camp fees depending on income. 

 


SCHOLARSHIP REQUIREMENTS
In order to complete the application for the Camp Fee Reimbursement Scholarship, families will need to provide the following pieces of information/documents:

  • The total cost spent on camp fees during the 21/22 winter season
  • A breakdown of each individual expense paid for each camp
  • Receipts for each individual expense submitted
    • Please Note: this does not apply when applying for gas reimbursement from traveling in a personal vehicle.
    • Please Note: if submitting an MMSST invoice as a receipt, it must be the most recent version from the current year.
  • Current year 1040 tax forms showing family's Adjusted Gross Income
  • Previous year 1040 tax forms showing family's Adjusted Gross Income
  • Student/athlete most recent report card from the current year.

SCHOLARSHIP ELIGIBILITY
In order to be eligible to receive a reimbursement through this scholarship, families will need to meet the following eligibility criteria:

  • Student/athlete must be a current member of MMSST
  • Student/athlete must be enrolled in school, ages K-12
  • Family must have purchased a MMCF Membership during the current calendar year
  • Student/athlete must have at least a 2.75 GPA

SCHOLARSHIP TIMELINE
Opens - Monday, May 16
Closes - Friday, September 16
Review Begins - Monday, September 19
Reimbursement Distribution - starts Monday, October 3

 


SMARTER SELECT TUTORIAL

Our new online application portal is powered by Smarter Select - it is a very easy to use online application.  To make it even easier to use, we have created a short PDF tutorial calling out a couple of features that we think you will find extra useful.

 


SCHOLARSHIP FREQUENTLY ASKED QUESTIONS

Your private information and our suggestion around keeping it safe.
While Smarter Select (our application platform) is very secure, we do not recommend including your sensitive personal data in any documentation you provide us.  Per example, in your tax forms, we recommend you either screen shot the page(s) needed or black out your SSN.


I have more than one student/athlete, can I submit multiple applications?
Yes, you can submit as many individual applications as you wish from your account - please be sure to submit a new application for each athlete.


Can I come back into the application and finish it later?
Yes, once you open an application for this award you can come back into your application and work on it as you need until the deadline. Your application will be saved in your account and listed under your "My Applications" menu.

How much reimbursement will my family receive?
Scholarship amounts are determined by your family's adjusted gross income and the amount spent on team, competitions, and/or camps. For example, families in the 40% reimbursement bracket will receive scholarships that cover 40% of what families paid for team, competition, and/or camp fees.

 

AGI BRACKET

REIMBURSEMENT PERCENT

< $56,000

75%

$56,000 - $97,000

40%

$97,000 - $162,400

20%

$162,400 - $181,000

20% for families of 5+

 

Which camp expenses are reimbursable? 

MMCF will review every expense you submit to determine if it is eligible for reimbursement.  

Reimbursable expenses:

  • Fees paid to MMSST for traveling with the team - these fees will show up on your official MMSST invoice
  • Camp enrollment fees 
  • Lift tickets to compete (note: Ikon and Epic passes are approved on a case-by-case basis, depending on usage)
  • Airline tickets to/from camp destinations 
  • Airline baggage fees for camp travel 
  • Gas to/from camp destinations (note: receipts are not required for gas reimbursement. Please submit the start and end points of your travel, along with the total miles driven) 
  • Shuttles or trains to/from camp destinations 
  • Basic lodging essential for attending camps 

Non reimbursable expenses:

  • Membership fees for USASA, USSA, etc.
  • Transportation fees within a camp destination (i.e. ubers, bus tickets, gas costs between lodging and the camp) 
  • Family or friends traveling with an athlete 
  • Extra lodging before or after camp dates
  • Luxury hotels or luxury Airbnbs (note: we understand that some families will split a large airbnb to save money - these will be approved on a case-by-case basis) 
  • COVID testing required by camps
  • Airline ticket add-ons such as seat upgrades

What counts as a receipt?
In order for documentation to qualify as a receipt, it must include confirmation of payment, name of business/organization paid to, expense type, and total amount paid, MMCF will accept digital copies of paper receipts, digital copies of shuttle/train tickets, competition registration confirmation emails, flight confirmations, and lodging confirmations.

MMCF will not accept a bank or credit card statement as proof of payment.

Please note - your receipts need to be in PDF, JPG, or JPEG format to be able to upload them in the online application.


What if I lost my receipts for some of my expenses?
If you are missing receipts for registration fees, we recommend reaching out to the organization (i.e. USSA or USASA) that hosted the competition to receive proof of registration and payment. For airline or lodging receipts, we recommend reaching out to the company and asking for a copy of the receipt. Please make sure you have plenty of time to ask before the application deadline.  

Please note that a majority of camp fees are paid directly to MMSST, so please contact Pam for an updated invoice with all Camp fees.


Why are receipts so important?
In order to receive a reimbursement scholarship, we are buying your receipts from you. By doing it this way, we protect you from having a tax liability on the award. Without your receipts, we cannot legally give you a scholarship. Credit card statements do not count as receipts. 


Is there a limit on scholarship size?
Camp reimbursement scholarships are capped at $3,500. 


Does MMCF provide reimbursement for family travel?
No. If parents travel with their children to camps, these expenses will not be reimbursed. Please only submit camp expenses essential for athletes.


Does MMCF only reimburse for certain types of camps?
MMCF will provide reimbursement for any camp that was organized by MMSST. Any amount paid to MMSST for a camp is eligible for reimbursement, including skateboard camps. Camps separate from MMSST will be approved on a case-by-case basis.